Our client was founded in 1972 with the aim of creating design-led, fashionable clothing. Today, they design contemporary clothing, accessories and homeware, offering everything customers need in one destination. Their signature dresses, responsibly sourced denim and relaxed wardrobe staples are at the heart of their collections, alongside eco-conscious pieces and accessible, high-quality products designed to stand the test of time. Their focus is on helping customers look and feel their best every day.
Located in Thurrock, Essex, our client is seeking a highly organised Accounts Payable Clerk to join their Finance team. The successful candidate will be responsible for processing supplier invoices from purchase through to payment, ensuring accuracy, timeliness, and compliance with the organisation's purchasing procedures.
The role involves processing high volumes of invoices, resolving supplier queries, performing account reconciliations, and meeting strict deadlines and service level agreements. The ideal candidate will have excellent attention to detail, a proactive approach, and the ability to work effectively as part of a collaborative finance team.
Start Date: ASAP for three months
Hours: Monday-Friday, 08.30-17.00
Location: Thurrock, Essex (Car is essential due to the location)
Pay Rate: £14.53 per hour
KEY RESPONSIBILITIES:
Daily
- Manage incoming invoices and queries via Microsoft Outlook
- Check all invoices are valid tax invoices before proceeding to post and pay.
- Uploading via Continia OCR into Microsoft Dynamics
- Responsible for following through on all invoices with query status.
- Responsible for their own profile of supplier accounts (Group Overheads, incl. Carriage)
- Liaise with internal employees to ensure invoice queries are resolved and obtain final approval to be processed and paid within the agreed terms.
- Vendor data maintenance.
- Posting cash and allocating against invoices for DD payments.
- Liaise with vendors on payment chasers/ late payment investigations.
- Assist with internal and external audits.
- Ad-hoc projects as directed by the Payable Manager or Head of Department.
- Assist and provide holiday/sick cover as required.
Weekly
- Create weekly payment proposal for own suppliers for review and approval.
- Make adjustments to the payment selection proposed where directed.
- Creating and uploading Payment files to Bank along with posting and allocating against ledger entries for payments made.
- Liaise with suppliers when chased for payments and advise suitable clearance dates while keeping within spend budget.
- Chase and liaise with Budget approvers to ensure invoices authorised in timely manner.
- Make payments and post cash onto ledger to reflect cash in/out.
Monthly
- Provide support with aged creditor analysis where directed.
- Reconcile selection of Vendor statements to ensure accuracy on ledger.
- Review the reconciliations with Payable Manager.
- Attend monthly meeting with AP Manager to review reconciliations and Aged Creditors Reports.
Candidate Skills/Experience
- Proficient in relevant computer applications such as MS Office, Outlook, Excel (Pivot and V-Look Up) experience.
- Microsoft Dynamics Business Central Experience and/or OCR technology ideal.
- Minimum 1 year previous Accounts Payable experience essential.
- Experience with multi-currency invoicing an advantage.
- Knowledge of working with suppliers in various countries an advantage.
- Knowledge of working within Finance in the Fashion Industry an advantage.
- Knowledge of Reconciliations and advantage.
- Car essential due to the location
Key Competencies
- Planning and organizing with an ability to prioritise is essential
- Ability to work under pressure
- Attention to detail
- Flexible attitude to achieve results.
- Enthusiastic and considerate approach to resolving issues.
- Information collection and management.
- Problem solving.
- Ability to work as part of a team.
- Decision making skills.
- Communication skills
Please apply online with an up-to-date CV and a covering letter that explains your suitability for the role.